Current Openings:

Administrative Assistant, B’nai Simcha Jewish Community Preschool 

B’nai Simcha is a thriving Jewish Early Childhood Center in Pasadena on the beautiful grounds of the Pasadena Jewish Temple and Center. In our 36 years we have maintained excellence in the field of Jewish early childhood education. The ECC has approximately 55 families and 15 staff members. 

Responsibilities:  

• Keep staff and children’s files current and ensure compliance with state licensing and other government agencies

• Enter and keep children’s Brightwheel accounts current. Enter prospective families into Brightwheel

• Create and maintain email lists

• Assist the director with newsletters, documentations and other administrative needs.

• Work with Director to create annual school-year calendar, enroll new students, track registration paperwork and fees 

• Make bank deposits as needed

• Quickbooks: 

  • Enter income

  • Enter expenses

  • Ensure proper accounting overall

• Keep track of bank accounts, pay bills, keep checkbook current with Director’s approval.

• Assist the Director, teachers and the parent board with administrative needs.

• Answer the phones, respond to emails and set up tours for new prospective parents

• Keep track of supplies and order as needed.

• Attend and take notes for staff meetings, staff evaluations and parent conferences as needed 

• Ability to step into a classroom and assist the staff if and when needed.

Requested experience:

• A minimum of three years in an administrative position

• Excellent computer and typing skills; excel, word, email, etc.

• AA or Bachelor’s degree minimum 

The ideal candidate:

• Excellent communication skills, both written and verbal

• Proactive and self-starter

• Extreme attention to detail

• Ability to keep sensitive information confidential 

• Positive, warm and engaging

• Organized and efficient 

• Able to handle conflict resolution and is a problem solver; creative thinker

• Proficient in Word, Excel, Quickbooks and other computer programs 

• Flexible and able to work with a diverse group of teachers, staff and parents

Other:

• The Administrative Assistant reports to the ECC Director and Assistant Director.

• Salary: Based on experience

• Benefits: Paid vacation, sick leave, paid winter and spring break, medical insurance 50% (if working more than 30+ hours per week)

• Please note, this is a temp to hire position with flexibility 

• Able to pass a thorough background check and updated vaccination records (as required by state licensing). 

To Apply:

If you meet the above qualifications, please submit a resume and cover letter briefly describing why you’d be an excellent fit for this position to  

B’nai Simcha is an equal opportunity employer. All applicants will be considered for employment without attention to race, class, ethnicity, national origin, religious affiliation, sexual orientation, gender identity, age, immigration status, veteran status or disability status.